Chinese University Application Documents: Complete Checklist

Quick answer

Most Chinese university applications need the same document families: identity documents, proof of prior education, academic transcripts, language evidence, a personal statement or study plan, and program-specific supporting materials. The exact list is not universal. It changes by university, degree level, teaching language, scholarship route, and intake year, so the official target-program checklist must be the final authority.

For example, Tsinghua's official undergraduate procedure asks applicants to create an online application account, complete the form during the application period, upload required documents, pay the application fee, and then go through document screening and assessment. Fudan's 2026 undergraduate and postgraduate PDFs show why one checklist is not enough: undergraduate applicants and postgraduate applicants share some evidence types, but graduate applicants usually face extra academic and recommendation requirements.

HanQiao's role is to turn that messy source landscape into an application-ready workflow. Use HanQiao's program search and university pages to shortlist targets, then use HanQiao services if you need a material-readiness check, official submission support, or one-stop execution.

Core Chinese university application document checklist

Use this checklist as a preparation baseline. Do not submit it blindly. Before payment or final submission, compare every item against the current official page for your target university and program.

The point is not to collect every possible file. The point is to build a clean evidence folder that can be adapted to each target program. A student applying for an English-taught business bachelor may not need the same evidence as a Chinese-taught MBBS applicant, and a PhD applicant will usually need a deeper academic package than an undergraduate applicant.

Document-by-document preparation rules

Passport and identity evidence

Start with the passport because it anchors your name, nationality, date of birth, and application account. Your passport information should match transcripts, language certificates, recommendation letters, and payment records. If your passport will expire soon, renew it before final submission whenever possible.

Some applicants also need nationality or identity history documents. This is especially important for students with Chinese nationality background, changed citizenship, or complex guardian situations. Tsinghua's eligibility page points applicants to Ministry of Education nationality rules, and Fudan's undergraduate guidance includes identity and nationality-related evidence among the documents that may be required. Treat this as a risk area, not a formatting detail.

Graduation certificate and expected-graduation proof

Undergraduate applicants usually prove high school completion. Master's applicants usually prove a bachelor's degree. PhD applicants usually prove a master's degree or equivalent route accepted by the target university. If you have not graduated yet, many universities allow expected-graduation proof at application stage, then require the final certificate before registration.

Do not upload an informal screenshot if the school asks for an official certificate. The safest version is usually issued by the school, shows your full legal name, confirms the expected or completed degree, and includes a date, stamp, or authorized signature.

Academic transcripts

Transcripts are not just score sheets. They help universities judge course rigor, consistency, and academic preparation. Tsinghua's eligibility page lists high school or university transcripts as academic-performance evidence, while Fudan's 2026 materials show transcripts as part of both undergraduate and postgraduate application packages.

Before upload, check whether the transcript covers all required semesters, whether the grading scale is visible, and whether the accepted language is Chinese, English, or a translated version. If your school uses predicted grades or a nonstandard grading scale, add official explanation when the target university allows it.

Language evidence

Teaching language drives the language document. Chinese-taught programs commonly ask for HSK evidence unless a waiver applies. English-taught programs may ask for IELTS, TOEFL, or other accepted English evidence when the applicant's prior education or native language does not qualify for a waiver.

Do not assume one certificate covers all programs. Tsinghua's current undergraduate eligibility page separates English-taught and Chinese-English taught requirements. Fudan's 2026 materials also include language evidence in the application documents. If you apply to both Chinese-taught and English-taught programs, build two language-readiness tracks.

Personal statement, study plan, and research proposal

For undergraduate applicants, the personal statement usually explains motivation, academic interests, activities, and fit with the target program. For master's and PhD applicants, the document often needs to become more academic: research interest, prior preparation, faculty or lab fit, and a credible study plan.

Keep the statement specific. A generic essay that could be sent to any university does not help the reviewer understand why this program is a reasonable fit. Use the target program's curriculum, language of instruction, degree level, and your evidence to decide what to emphasize.

Recommendation letters

Recommendation letters are more common and more important for graduate applicants, but some undergraduate, scholarship, and high-competition programs also ask for them. Fudan's postgraduate materials include two recommendation letters, which is a useful signal for graduate planning even when another university's exact number differs.

Ask recommenders early. A good letter should identify the recommender, explain the relationship, give concrete academic or professional evidence, and match the program level. If the school requires upload by the recommender, do not try to bypass the system by uploading the letter yourself.

Additional compliance documents

Some universities ask for a non-criminal-record certificate, financial-support evidence, physical examination materials, guardian documents for applicants under 18, or scholarship-specific forms. These items often take the longest because they may involve government offices, banks, hospitals, notaries, or guardians.

Do not leave them to the final week. If the target program may require one of these documents, start the source document early and wait to finalize the format after checking the official university instruction.

Undergraduate, master's, and PhD differences

Undergraduate applicants

The undergraduate file is usually centered on identity, high school evidence, grades, language readiness, and motivation. Tsinghua's eligibility page asks international undergraduate applicants to hold a valid high school graduation certificate and show academic performance through documents such as transcripts, graduation or matriculation examination evidence, standardized test results, or other supporting materials.

For Chinese-taught undergraduate programs, language evidence can be decisive. If you are not sure whether HSK is required or whether a waiver is possible, verify the teaching language and waiver rule before choosing a program. This is where HanQiao's assessment flow can help you avoid a mismatch between your language evidence and the program route.

Master's applicants

Master's applications are more evidence-heavy. The degree certificate, full undergraduate transcript, recommendation letters, personal statement or study plan, language certificate, and sometimes work or research evidence all matter. The reviewer is no longer asking only whether you can enter a university; they are asking whether your prior study supports this degree direction.

If your target programs span different fields, prepare separate academic narratives. A statement for finance, public policy, computer science, or education should not use the same evidence order. Build one master folder, but customize the story for each program.

PhD applicants

PhD applicants should expect the highest level of source checking. A research proposal, supervisor fit, publication or thesis evidence, recommendation letters, and previous degree documents can matter more than a broad personal statement. Some programs also require supervisor pre-contact or a school-specific research plan.

Do not apply to PhD programs with only a generic "I am interested in China" essay. The document set should prove that your academic background, research question, language plan, and advisor or school fit are coherent.

Translations, scans, file names, and upload quality

Strong content can still fail at upload quality. Before submitting, check these operational details:

1. 1.File type: universities often specify PDF or image formats. Fudan's 2026 materials include PDF and JPG upload-format guidance, so do not assume Word files are acceptable.
2. 2.Scan clarity: stamps, signatures, names, dates, and grades must be readable without zooming.
3. 3.Page order: multi-page transcripts, certificates, and translations should be merged in a logical order.
4. 4.Naming: use simple English file names such as passport.pdf, transcript-high-school.pdf, bachelor-transcript.pdf, hsk-certificate.pdf, or study-plan.pdf.
5. 5.Translation pairing: when using translated documents, keep the original and translation together if the university requires both.
6. 6.Version control: keep a final folder for each target university, because one school may ask for a shorter statement while another asks for a different prompt or evidence type.

The safest workflow is to create a master evidence folder, then create one copied folder per target program. Never edit the only copy of a document when adapting it to a specific application.

Common document mistakes that delay applications

Treating a general checklist as the final rule

This is the most common mistake. A general article can help you prepare, but the official program page decides the final document set. Tsinghua and Fudan both show official application logic, yet their document categories and degree-level emphasis are not identical.

Missing the degree-level difference

A student may collect passport, transcript, diploma, and language evidence, then forget recommendation letters, research proposal, or supervisor-related materials for graduate study. Conversely, an undergraduate applicant may over-focus on graduate-style materials while missing standardized test or high school evidence.

Uploading unclear or unofficial files

Screenshots, cropped scans, unstamped transcripts, expired passports, missing translations, and documents with inconsistent names create avoidable review risk. If the university cannot verify the file, the application may be delayed or rejected even when the student is academically qualified.

Ignoring payment and submission sequence

Submission is not finished when documents are uploaded. Tsinghua's official procedure includes online application, required document upload, online application fee payment, and submission before review. Some schools will not review an application until the fee or required confirmation step is complete.

Overclaiming in the personal statement

A personal statement should connect evidence to fit. It should not promise achievements you cannot support. Avoid generic claims, exaggerated rankings, unsupported career outcomes, or copy-paste statements that do not match the program.

When to use HanQiao application support

HanQiao is useful when the issue is not "What is a transcript?" but "Which exact transcript, certificate, language proof, statement, and submission route does this target program require right now?"

Use the free assessment if you are still choosing a country, degree level, program language, or target school range. Use program search and university search when you need to compare options before preparing a final document set.

Use HanQiao services when you have a clearer target and need execution support. The US$150 Standard Project Application is designed for students with a clear target program and mostly prepared materials who need official submission and follow-up support for one project. One-stop application service fits students who need deeper strategy, document customization, multiple target management, or scholarship coordination.

HanQiao does not guarantee admission, scholarship, or visa outcomes. The value is process discipline: checking official requirements, reducing avoidable document risk, coordinating submission steps, and keeping the student aligned with the correct service route.

Official sources checked

This guide was rebuilt from scratch as a HanQiao guide and checked against current official sources accessed on June 12, 2026:

• •Tsinghua Undergraduate Admissions - Application Procedures
• •Tsinghua Undergraduate Admissions - Eligibility
• •Tsinghua List of Uploading Documents in the Online Application System
• •Fudan 2026 Chinese-taught Undergraduate Programs page
• •Fudan 2026 Chinese-taught Undergraduate Programs PDF
• •Fudan 2026 Chinese-taught Postgraduate Programs PDF

FAQ

What documents do I need before applying to Chinese universities?

Most applicants should prepare a valid passport, education certificate or expected-graduation proof, transcripts, language-test evidence when required, a personal statement or study plan, and any program-specific documents such as recommendation letters, portfolio, research proposal, non-criminal-record certificate, financial-support evidence, or under-18 guardian documents. The final checklist must come from the target university and program page.

Are Chinese university document requirements the same for every school?

No. The common categories are similar, but the exact documents, file format, deadline, application fee, language-test level, recommendation-letter rules, and supplementary materials differ by university, degree level, teaching language, and scholarship route. Treat a general checklist as a preparation baseline, not as the final authority.

Do I need notarized or translated documents?

If your certificates or transcripts are not in the language accepted by the university, you should expect to provide an official translation or notarized copy when the school asks for it. Do not translate or notarize blindly; check the target program's current instructions first because format and certification rules differ.

Can HanQiao help review my application documents?

Yes. HanQiao can help students compare target programs, run a material-readiness check, identify missing or risky documents, and choose between the US$150 Standard Project Application and deeper one-stop application support. HanQiao provides process and submission support, not an admission guarantee.

When should I start preparing application documents for China?

Start as soon as you shortlist target programs. Transcripts, graduation certificates, recommendation letters, language results, passport renewal, financial-support documents, and notarized translations can take longer than expected. Students applying to multiple universities should build one master evidence folder, then adapt it to each official checklist.